For many of us, lists are necessary when it comes to getting things done. We end up with so many tasks during the day, it's hard to remember every single thing that needs to be done unless it's laid out in an organized list or project in front of us. This is especially true for those of us who are in front of our Macs all day long, so here are the best to-do apps for Mac to help you stay on task.
Things is my personal favorite of the bunch. While it appears simple, it actually has a lot of powerful features but is still super intuitive and easy to use, even for non-power-users.
For one, you can easily capture new tasks into Things from anywhere, no matter what app you're in, thanks to the Quick Entry feature. I also love the fact that you can create 'Goals' and add projects into them, and you can see your progress from there. And when creating tasks, it's easy to add notes, make it recurring, assign a due date or deadline, add tags for organization and searching, create nested checklists, and flag priority items.
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I've been using Things for a few years now, and it's my go-to app when it comes to staying on top of everything. This is especially true when you integrate your calendars into Things as well, so you get everything in your schedule at once.
If you want even more powerful features than Things, then you should look at the opposite side of the coin: OmniFocus 3.
OmniFocus 3 follows in the more traditional GTD (Get Things Done) format, which can take some time to learn and understand fully. But once you get the hang of it, OmniFocus 3 becomes incredibly powerful. There are a ton of ways for you to organize your tasks, such as location, project, context, priorities, people, and much more. There are now enhanced repeating tasks, so you can set things up like 'on the first weekday of each month.' OmniFocus 3 also supports attachments (graphics, video, audio), making it even more invaluable to those who need these things for their tasks.
OmniFocus 3 is free to download and try for 2-weeks. If you want to get the Standard version, it will be $50. There's also a Pro version that costs $100, though you can get it for $50 if you upgrade from Standard.
Todoist is another great service to check out, and it's especially useful for those who like automation and insights.
With Todoist, you'll get your basic task management features, including a way to quickly add a task with a natural language parser. But the real magic with Todoist lies behind all of the app integrations, including IFTTT, Slack, Zapier, Amazon Alexa, and more. There are more than 60 of them to go through, so there are a ton of possibilities with what you can do with Todoist.
While Todoist is free to use forever, you can also upgrade to Premium for things like long-term goals and planning. But if you don't need the extras, then the free version should be fine.
Since Microsoft bought Wunderlist a while back, they've been using that to help develop their own task management software called Microsoft To-Do. And it just recently became available on the Mac.
With Microsoft To-Do, managing your tasks has never been easier. You can create as many lists as needed, and assign them all a color for easy recognition. All of your lists will become available on any device, as long as you sign in to your account. Your tasks can be broken down into more manageable steps if needed, and there is support for files and notes.
A unique feature is the 'suggested tasks,' which may help you remember things you'll otherwise forget. It's personalized just for you and is designed to help you stay focused. Microsoft To-Do also syncs with Outlook, giving you a seamless experience. And if you need to share your lists with friends, family, or coworkers, it's no problem!
If you like the idea of GTD, but don't want to be over-intimidated by software like OmniFocus, then you should give 2Do a try. It's like OmniFocus, but much easier to pick up and use.
One of the best features of 2Do is the ability to create simple tasks, checklists, or even projects with sub-tasks. Every task item in these can have notes, attachments, and even multiple alarms (sometimes we need that extra push). 2Do also not just does lists, but there are smart lists, which utilize filters and custom views. There is tag support to make organization a breeze, as well as a ton more features.
I used 2Do (along with everything else here) a while ago and must say that it's definitely one of the more underrated to-do apps out there.
If sharing is a big priority for you when it comes to task management, then Any.do should be on the top of your list.
Any.do features a clean and smart design that is easy for anyone to pick up the app and start using it without fuss or hassles. You can share lists or even tasks themselves with others, such as your spouse, a family member, friend, or coworker. Any changes are pushed immediately, so you work together in real-time. The cloud syncing is fast and seamless, and there's also support for subtasks, attachments, notes, and more. Any.do can capture and do it all!
Any.do is free to download and use, but there are more features in the Premium subscription. This includes unlimited access to moments, themes, files, and collaboration for $3 a month or $27 a year.
These are some of the best to-do apps we found on the Mac App Store. What are your favorites? Let us know in the comments!
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After considerable deliberation, Things 3 has become our new pick for the best GTD app suite for Mac, iPad, and iPhone.
Things 3’s wonderful new design, humane task management features, and range of simplicity to complexity make it the winner in an otherwise tight GTD race.
Despite coming in as our new runner-up pick, OmniFocus still reigns supreme as the best GTD app for power users looking to make the most of deep projects and review cycles. OmniFocus has received some major updates since we first chose it as the best GTD app suite back in 2014. But ultimately, we believe Things 3 is the best GTD app for most people, while OmniFocus remains the best choice for certain power users.
The design of Things 3, which shipped nearly a year ago, is beautiful. The app looks nearly perfect on all three device platforms, and became a WWDC Apple Design Award Winner in 2017 as a result. Its use of whitespace, typography, and color make it the best designed GTD app available today.
Things 3 has a range of capabilities, from the simple task lists in the Today or Inbox view through to the complex project headers you can add to different Areas. Just about every type of user will find a home in Things 3.
We’re particularly fond of the way Things 3 handles overdue and old tasks as well. When a task doesn’t get finished in one day, it simply continues on in the “Today” list for the next day. There are no “overdue” or “uncompleted” task lists to be found in Things 3, and we think this is one of the most humane ways of handling task management.
Coming Soon: All the Things (a course for mastering Things 3 and calm productivity)
In addition to our new GTD app pick, we’re putting the finishing touches on our brand new course, All The Things. This course will take you through the thick and thin of Things 3 on Mac, iPad, and iPhone and give you some great tips and tricks for fine-tuning your GTD workflow. You can learn more here about the upcoming course, or use the link below to sign up to get notified when it launches in February.
To learn more about Things 3 and why it’s our pick for the best GTD app for Mac, iPad, and iPhone, head on over to the updated review. No matter your taste in design and features, between Things 3 or OmniFocus, you’re sure to be covered.
If you struggle to keep up with all your tasks, we can show you some organization tips that may help you.
We put together a video that shows you everything you need to know about a task in Things:
Download silverlight 3.0 for mac os x. You don’t have to use any of these things in your tasks if you don’t want to. But knowing what they are and how they all work will help you be more organized, save time, and ensure you are using Things in the way that suits you best.
This video is something we have made available for free to our email subscriber community. You can get it right now. By joining the Sweet Setup community you’ll also get access to other guides, early previews to big new reviews and workflow articles we are working on, weekly roundups of our best content, and more.